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FAQ's

The Bride, Groom, and Event Planner’s Q & A

Questions To Ask Before You Book

Why should we book live musicians?
We’ll give your wedding soul, life, and the warm sound of real players. We’ll feel the moment with you as you walk down the aisle or take your special dance. A live performance is always unique!
How early should we book?
We recommend booking six months in advance. Wedding weekends are a hot commodity! But, we will play for your wedding on short notice if we are available.
Do you have packages or seasonal specials?
Discounts are given for weddings in January (except New Year’s Day, February (except Valentine’s Day and Valentine’s weekend), and March. Please note that the discount only applies to weddings.
What songs do you play?
It varies by instrument. For soloists and duos, Sweet Harmony has a repertoire of thousands of classical pieces, love songs, Broadway music, jazz standards, pop and rock from the 1950s through today, Christian songs and church music, Jewish music, and cultural selections such as Irish, Italian, and Bollywood. The Sweet Harmony String Trio and Quartet have separate lists. Please visit our “Song Lists” link on the navigation bar to see the lists… and if you have specific requests, please ask!
Can I choose all of the music for my ceremony?
Yes, we recommend choosing seven pieces of music for your prelude and one for your postlude, in addition to the ceremonial music. If you need help, please check out our Wedding Music Guide! You can also use one of our pre-built Wedding Music Programs in various styles. Please note that there are limits to how much music you can program, due to the time it takes to prepare and also the coordination for cues. Additionally, many song changes will require the musicians to be present at your rehearsal, which will be billed as an extra booking as long as the musicians are available.
What songs will you play for my cocktail hour or dinner?
For these portions of your event, the musicians will create a great mix of music for you. It’s part of the joy of being a musician to “read the crowd” and play music we do best. This is one of the advantages of having live people playing your music, rather than recorded tracks. You can give us general guidance, such as “play a variety mix of classical music with modern love songs, and include some Elton John.” And we’ll take up to three specific song requests for your cocktail hour or dinner hour.
Is there a charge for learning music that is not on your song list?
Yes, each new song will cost between $20 and $120 depending on the availability of sheet music, and whether we need to commission a special arrangement.
What instruments should I choose?
What instruments you choose depends on four things…

1) your taste. Do you like the melodic sound of the violin and cello together, or do you prefer the chordal sound of the violin with a guitar or piano? Do a little bit of listening research and see what sounds good to you!

2) your budget. Some instruments carry extra fees due to the work involved in preparing music or setting up.

3) the type of music you would like to hear. The violin and cello together do very well with classical music, although they can include some contemporary songs if you like. The violin and guitar or violin and piano are more versatile. The violin and harp will play mellow, beautiful, flowing music. The violin and piano can sound more upbeat.

4) the weather. Are you having your wedding outdoors in early spring or late fall? Some instruments are sensitive to temperature and water. Please see our question below on weather considerations!

Will my song sound good on the violin or cello?
We love to play music that you love, although it is important to consider your instrumentation when choosing music. For example, some modern R&B or rock songs do not translate well to solo violin. We are happy to help you choose songs that will sound great on the instruments you have booked! If you have a special song in mind, please ask before booking, and we can guide you to a good set of instruments for your song.
Can you tell me about the ukulele as a wedding instrument?
The ukulele is a small guitar-shaped instrument of Hawaiian origin with 4 nylon strings. Almost any song can be performed on a ukulele, although some songs lend themselves better to the uke’s special sound. Check the “Hawaiian Lokelani” Wedding Music Program for song suggestions! The ukulele will sound beautiful on its own or with a vocalist. For many songs, the ukulele can be paired beautifully with a piano or violin. Whether the ukulele is amplified depends on the situation. In a medium or large venue, the uke will probably be connected to an amp or speaker system. In a more intimate setting, the uke will sound beautiful live and without amplification. If the ukulele player is also singing, the uke will most likely be amplified along with his or her voice. With the popularity of songs performed by artists like Jason Mraz, Eddie Vedder, Train, and Israel Kamakamawiwo’ole, many couples love the natural, gentle sound of the ukulele for their wedding music.
Will you give me a live sample performance?
It may be possible for a fee, depending on our schedules. You might also be able to catch one of us at a public performance with an orchestra, or at a restaurant.
Can I choose the musicians who will come to play for my event?
We have a new feature — you can check availability of the musicians on our website! Please visit our Musicians page and check them out. There is a link on each musician’s page to check their availability for your date.

Usually, when you book Sweet Harmony, we will choose the musicians for you depending on who is available in your area, on your date. We offer a guarantee of professional sound and service.

Do you play the piano or an electric keyboard?
If the venue has a piano, we will be happy to use it. Some considerations are the location of the piano (is it in the room where your event will be held?) and the tuning. Most venues keep their pianos regularly tuned, but it is a good idea to double-check. If a piano is not available for your event, we will bring an electric keyboard. There is an extra fee for keyboard cartage.
What are the considerations for an outdoor wedding?
Different instruments have different needs with regard to weather and temperature. String instruments (violin, viola, cello, harp, and guitar) are the most sensitive. They need the temperature to be 60 degrees or higher, because the cooler air affects the wood and strings. They also need shelter from direct sunlight because the sun will affect the instrument if it is exposed for a period of time. And, they cannot be outside in any rain, even tiny droplets of rain, or ocean mist.

The electric keyboard does not need shade or certain temperatures, but it must be protected from any water. The flute and saxophone also do not require shade or certain temperatures, although some musicians will not play outdoors in winter weather. If you are thinking of holding your wedding outdoors in cold air, please check with us first.

Now, the good news is that we have options to make it possible for us to play outside in cooler weather and sun, because we know you may be dreaming of an outdoor wedding! Sweet Harmony currently owns two white patio umbrellas, a 10×10 white canopy tent, and a 10×10 white three-sided tent. Depending on the location of your wedding, we may be able to bring one of these for an extra fee. The umbrellas and canopy will provide shade. The three-sided tent can enclose heat.

Space heaters also make it possible for string players to play outside in 50-degree temps. We will need you to provide the space heaters. If it’s one or two degrees below 60, the heaters will be enough. Otherwise, we will need to bring our three-sided tent (for a fee) and place your heaters inside it.

A note regarding the harp: This instrument needs to set up on a hard, flat surface, not grass or sand. That is so the harpist can work the pedals. If you would like to book a harpist to play on grass, in some cases we may need you to provide a piece of plywood.

And finally, in order for us to be amplified, or to play an electric instrument such as the keyboard, we will need a source of electricity. Please note that we do not own generators.

What about a beach wedding?
Beach wedding music is lovely, although there are some precautions to take. Amplification is required, which means there must be electricity available, although some of our musicians own battery-powered amps. (Make sure your officiant is also amplified!) And, string instruments need shelter from direct sunlight, such as an umbrella or gazebo with a solid roof. Harpists need to set up on a flat hard surface (not sand).
How much space do you need?
Here are the approximate space requirements for various ensembles:
Solo string player: three-foot square
Solo keyboardist: three by five
Duo: five-foot square
Trio: six-foot square
Quartet: 12 by four
We fell in love with this recording on YouTube. Can you play it exactly like that?
We’ll do our best to play in the style of your favorite recordings. Please remember that the magic of a live performance is the musicians’ individual styles and interpretations of music. Also, musicians often overdub themselves when they make videos — meaning, you are hearing two, three, or four performances at the same time, even if you see only one musician on the screen. (The Piano Guys love to do this!) If you want the music to sound exactly like a certain recording, then it’s best to play that recording through a speaker.
Will you come to the rehearsal?
It may be possible, and it will be treated as an additional booking. From our perspective, it isn’t necessary for us to come to the rehearsal, if your ceremony will proceed in the traditional order. We rely on our years of experience playing hundreds of weddings, as well as detailed communications with your officiant and wedding planner, to keep the ceremony moving smoothly. But, if it’s important to you that we attend your rehearsal, please ask.
Someone in our wedding is going to sing a song and we would like you to accompany.
We would love to accompany your singer. This will require a rehearsal, and you will be billed for extra time. Generally the musicians rehearse with the singer 30 minutes before the prelude starts.
After I have booked certain instruments, can I change them?
Please understand that your musicians have been holding the date for your wedding, and have not accepted other work for that day. If you change your instruments, it will cause the musicians to lose the job. So, there will be a change fee which will vary depending on the situation.
Are you insured?
Yes, Sweet Harmony carries an annual general liability insurance policy. We will be happy to name your venue as additional insured and provide them with a certificate.
Are there extra charges for travel/parking?
Any travel considerations will be covered in our initial quote to you. If you are validating the parking for your event, we would appreciate it if you would include us. Please note that we add $25/musician to our basic rates for travel to Long Beach Island and Staten Island.
When will I be charged for overtime?
You will be billed for overtime if your wedding starts 20 minutes late or more, or if the duration is 20 minutes extra or more. Please note that it is not always possible for the musicians to approach you or your family at your wedding and ask if they should stay. If your ceremony starts late and is not finished at the planned time, the musicians will stay to the end, and you will be responsible for the overtime that accrues. This is included in our contract. The only possible exception is if the musicians have a booking immediately after yours and must leave at the original contracted end time. But they will do all that they can to cover you with music. If you like, you can instruct us to leave at the planned time no matter what (although we would prefer to stay and make sure you have music!).

No one likes to pay additional charges after the wedding is over. If you think your wedding might start a little late, it’s best to contract us at the outset for extra time.

Questions To Ask After You Book

Do you have a microphone that our officiant can use?
No, I am sorry, we do not provide microphones or speakers for officiants. They can be rented from music stores such as Sam Ash or Guitar Center.
When do I need to send you my song choices?
By two weeks prior to your wedding, using your Wedding Music Planner online form (the link is in your welcome email).
Should I tip you?
If you are pleased with our service, a tip is appreciated, but there is no obligation.
Where should we expect you to set up for the ceremony / reception?
For the ceremony, we need to be where we can see what is going on at the front. At least one of us should be able to clearly see the altar or podium even when everyone is standing. To the side is optimal, since it allows for sightline of the processional entrances and of the altar. If we set up in the front, right or left doesn’t matter — although it is not a good idea to place us directly behind a line of bridesmaids or groomsmen. If we must set up in the back, we will need to be close to the aisle in order to look down between the rows of standing guests. When we arrive at the ceremony site, we will work with your venue to choose the best place.

The location of shade and of electrical outlets will also be our considerations.

For the reception, it depends on how many rooms will be used and where the food is being served. The goal is to set up in a place that will allow the music to flow throughout the reception space. The venue will be able to help with this. Of course, if we are using the piano owned by the venue, we will set up where the piano is. It is generally not a good idea to plan on moving the piano — it can affect the sound, or the piano may not fit through the doors.

Will you bring speakers or amplification?
Sometimes. For the ceremony, it depends on how many guests you will have, and whether the event is indoors or outdoors. We will bring amplification for your cocktail hour, when the level of conversation may make it necessary. Our musicians will bring their own amplifier and will not need to use your DJ or sound engineer’s equipment.
What time will you arrive?
Most musicians will arrive 30 minutes before they start to play. So, if your ceremony starts at 5:00, and prelude music (for the guests) is scheduled to start at 4:30, the musicians will arrive by 4:00. Some musicians (harpists and keyboardists) need more time to set up, and will arrive 45 minutes to one hour before start time.
Should I provide a meal for you?
We may request one meal per performer depending on the timing of the event.
STRING TRIO