One-Page Booking Form

IMPORTANT CHECKLIST before you book:
  • Is your wedding in a church? Have you asked your church about bringing in outside musicians?
  • Is your wedding or event in a restaurant? Have you asked the restaurant about bringing in outside musicians?

This is a contract. If you are not sure which instruments to book, or not sure of your date, time, and location, then please use our Event Request Form.

Please fill in all the details of your event. Once you have read and initialed the Terms and Conditions, you may submit your booking. You will see a confirmation page and receive a confirmation by email. The confirmation page will have a PayPal button to make your deposit payment. Please note that we need both your booking form and deposit in order to hold your date.

This form is set up to give you the correct options based on the details of your event. So, please answer each question in the order it appears. Thank you.

General Information
This is a contract -- your first and last name are required.
(Bride, Groom, Relative of Bride or Groom, Event Coordinator, Host of Party, etc.)
Venue Location
There will be travel charges of $25 per musician to Staten Island (Richmond County, NY) and Long Beach Island, NJ.

Please inquire first if your event falls on a holiday. There will be additional charges for events taking place on certain days. Sweet Harmony is not available on Memorial Day, Independence Day, Labor Day, Thanksgiving Day, or Christmas Day.

Date of Event

January (except January 1), February (except February 14 and Valentine’s weekend), and March.

Please note: the seasonal discount only applies to weddings.

Type of Event
(If you do not see your event type listed here, please contact us.)

Performance Start and End Times

Choose "keyboard" if the pianist needs to bring a keyboard (if your event is outside, for example, or if there is no piano at the venue).

Include AM or PM – e.g., 12:30pm.

The prelude is a mix of music 15-30 minutes before your ceremony start time, for the guests as they arrive.

We will also play a postlude of one or two pieces after the ceremony, as the guests are exiting.

Choose "keyboard" if the pianist needs to bring a keyboard (if your event is outside, for example, or if there is no piano at the venue).
Choose "keyboard" if the pianist needs to bring a keyboard (if your event is outside, for example, or if there is no piano at the venue).
Choose "keyboard" if the pianist needs to bring a keyboard (if your event is outside, for example, or if there is no piano at the venue).
Rates and Reservations
Select your performance length, musicians and rates below. A wedding ceremony is one hour. A wedding ceremony with the cocktail hour immediately following is two hours. Also, please note that $75 will be added if you select a keyboard, and $125 will be added if you select a harp. These are equipment cartage fees.
A 10% discount is given for weddings during the months of January, February, and March in the Northeast USA. Select your performance length, musicians and rates below. A wedding ceremony is one hour. A wedding ceremony with the cocktail hour immediately following is two hours (unless you are having a 90-minute cocktail hour, which brings the total time to 2.5 hours). Also, please note that $75 will be added if you select a keyboard, and $125 will be added if you select a harp. These are equipment cartage fees. New Year's Day, Valentine's Day, and Valentine's weekend are not included in the seasonal discount.

Please note that the harp needs to set up on a hard surface (not grass or sand) in order to work the pedals.

If you have selected a harp, you must add on the $125 cartage fee.

If you have selected a keyboard, you must add on the $75 cartage fee.
If your event is in Long Beach Island, NJ or Staten Island (Richmond County), NY, you must add on the travel costs below.
Choose below if you might be interested in having your musicians participate in your ceremony rehearsal. Please indicate the rehearsal date and timing in the comments! In most cases, the rehearsal will be treated as an additional booking.
If food and drink is being served at your event, please indicate whether the musicians may partake of non-alcoholic refreshments and/or food during their break or after they have finished the performance. (For a wedding ceremony only, we will not expect food and drink.)

By booking Sweet Harmony through this website you are agreeing to the following terms. Before submitting your One-Page Booking please read them carefully and initial where indicated.

Many years of experience have taught us the best ways to handle conditions and situations that inevitably arise at weddings and special events. The following terms will explain what we need in order to serve you best. Please read carefully and ask if you have questions:

  1. Full Payment. The Total Fees and Costs set forth above is due seven (7) days prior to the Client’s event (“Full Payment”).
  2. Nonrefundable Deposit. A fifty percent (50%) deposit is required for Sweet Harmony to hold the date and time of the event set forth at the top of this Agreement (“Nonrefundable Deposit”). This Nonrefundable Deposit will not be refunded to Client for any reason. Client agrees to waive all rights, challenges and privileges to contest this Section 2.
  3. Week-of Cancellation by Client. The Full Payment is nonrefundable if Client cancels within seven (7) days of the event. Client agrees to waive all rights, challenges and privileges to contest this Section 3.
  4. Musician Cancellation. In the event of performer cancellation, Sweet Harmony will in its sole discretion either (1) find alternate musicians, (2) if fewer musicians perform at the event than are booked by Client, offer Client a partial refund commensurate to the number of musicians who do not perform, (3) offer Client a full refund.
  5. Cancellation Due to Improper Description of Event Venue. Sweet Harmony may cancel this Agreement at any time up until the date and time of the event performance if the event or performance facilities or space are not accurately described by Client or pose a risk to the musicians (e.g., an out-of-tune piano, or no shelter from direct sunlight for string musicians, or less than two feet of space surrounding the performers). Sweet Harmony’s musicians will not perform during unusual hours or in an environment they deem unsafe.
  6. Cancellation Due to Weather Conditions. Sweet Harmony may cancel this Agreement at any time up until the date and time of the event performance due to weather conditions. For outdoor events, a backup indoor location is strongly recommended. String musicians (e.g., violin, viola, cello, bass, guitar, and harp) performing outside will require a shaded area and will only perform in temperatures of 60°F or higher. Depending on the situation, it may be possible for string musicians to play in temperatures in the 50s (Fahrenheit) if they are situated next to a heater. All musicians need shelter from rain or ocean mist, even if it is only drizzling. With advance written notice, a canopy may be available for an extra fee.
  7. Arrival and Setup Times. Musicians will arrive approximately thirty (30) minutes prior to the performance time. Some musicians will arrive earlier (for example, harpists and keyboardists who have more to set up). Arrival time is decided by the musicians. If Client prefers musicians to arrive earlier, Client will be charged for overtime as set forth below.
  8. Additional Payment for Overtime. Sweet Harmony understands that events do not always go as planned. Client may request musicians to stay later than the contracted booking time. Client recognizes that the Full Payment set forth above does not take this type of overtime into account. For weddings, Client agrees that overtime rates are charged when the event performance lasts more than twenty (20) minutes over the End Time set forth above. For non-wedding events, Client agrees that overtime rates take effect immediately after the End Time set forth above. Overtime rates per musician are as follows:
    1. 20 additional minutes: $50 per musician
    2. 21-30 additional minutes: $75 per musician
    3. 31-45 minutes: $112.50 per musician
    4. 46-60 minutes: $150 per musician

For weddings, if Client’s event starts late or, for example, the duration of the ceremony runs longer than expected, Sweet Harmony’s musicians will not leave early. Musicians will use best efforts to stay and play music for all reasonable amount of time that is needed. Nevertheless, Client agrees to pay overtime for any additional time due to a late start and/or runs longer than expected. Please note that Client will not be contacted during the Event to confirm the overtime costs. This agreement serves as Client’s notification. This ensures that Client will not be bothered during the Event; the musicians will not need to stop the music to go and find Client; Client’s Event will have the music needed. But, if Client prefers that the musicians leave at the contracted end time, Client may notify Sweet Harmony prior to the Event. Client is responsible for musicians’ overtime payment regardless of the reasons for the delay. For instance, if guests are 20 minutes late and Client chooses to wait for them, Client will be responsible for overtime. Overtime payments are due immediately.

For non-wedding events, musicians may agree to play overtime upon Client’s request, and payment is required before the overtime performance begins.

  1. Force Majeure. If performance of this Agreement or any obligation under this Agreement is prevented, restricted, or interfered with by causes beyond either party’s reasonable control (“Force Majeure”), and if the party unable to carry out its obligations gives the other party prompt written notice of such event, then the obligations of the party invoking this provision shall be suspended to the extent necessary by such event. “Prompt written notice” shall consist of email or text message by two (2) weeks prior to the event. The term “Force Majeure” shall include, without limitation, acts of God, fire, explosion, vandalism, storm or other similar occurrence, orders or acts of military or civil authority, or by national emergencies, insurrections, riots, or wars, or strikes, lock-outs, work stoppages. The excused party shall use reasonable efforts under the circumstances to avoid or remove such causes of non-performance and shall proceed to perform with reasonable dispatch whenever such causes are removed or ceased. An act or omission shall be deemed within the reasonable control of a party if committed, omitted, or caused by such party, or its employees, officers, agents, or affiliates. Notwithstanding any terms to the contrary, Section 2 (Nonrefundable Deposit) is inapplicable to this Section 9.
  2. Sweet Harmony’s Pandemic Policy. Deposits will be carried over to a new date if the event is rescheduled due to the national health crisis (COVID-19), but deposits will not be returned if the event is cancelled due to the national health crisis (COVID-19). In its sole discretion, Sweet Harmony may choose to refund Client’s deposit if it is unable to find musicians for Client’s new date. Musicians must be allowed to wear masks, although they may choose not to wear them if they are socially distanced and if there is no local or state mandate. Musicians will wear masks if Client prefers. Musicians must be socially distanced (six feet from others). If an outdoor event is booked, but then rescheduled for an indoor event, the location change is material given the current health crisis. Such changes may result in cancellation of specified musicians, in which case Sweet Harmony will attempt to find an alternate musician. Under such circumstances, Client may incur additional fees. Client is responsible for providing Sweet Harmony reasonable advance notice of such changes.
  3. New Repertoire. Requests for music that is not on Sweet Harmony’s standard song list must be made in writing at least seven (7) days in advance of the event date. Client is responsible for additional fees associated with new repertoire.
  4. The Venue’s Piano. For Sweet Harmony to perform on an acoustic piano (such as the one provided by the venue), it must be properly tuned and the damper pedal must function normally. Client is responsible for ensuring proper tuning and pedal function prior to the start of the event.
  5. Attire. Sweet Harmony musicians wear formal black clothing unless otherwise requested in writing seven (7) days prior to the event.
  6. Breaks. Breaks will be adjusted for the flow of the event. Client agrees to provide at least one 10-minute break for each hour of playing and one 15-20 minute meal break. Musicians playing a 30-minute prelude, a 30-minute ceremony, and a 60-minute cocktail hour will not need to take a break.
  7. Changes or Cancellations of Musicians. There will be cancellation fees for any change of instruments or shortening of booking time.
  8. Non-Discrimination. Sweet Harmony does not accommodate requests for musicians of a certain race, gender, or age.
  9. Exclusion of Consequential Damages. In no event shall either party be liable to the other party for any indirect, special, incidental, consequential, punitive, or multiple damages, including without limitation, any damages resulting from the loss of use, loss of business, loss of profits, loss of data, downtime costs, or inefficiency related costs, arising from or in connection with this Agreement.
  10. Assignment. This Agreement may not be assigned by a party without the prior written consent of the other party, and any purported assignment without such consent shall be null and void, and of no effect.
  11. Notice. Any notice or communication required or permitted under this Agreement shall be sufficiently given if delivered in writing to the owner of Sweet Harmony.
  12. Indemnification. Client shall indemnify, defend and hold harmless Sweet Harmony and its musicians, and their officers, directors, employees, agents, successors and assigns, from and against any and all losses, lawsuits, judgments, liabilities, damages, injuries, fines, costs or expenses (including reasonable attorney’s fees and expenses) (collectively, “Losses”), including, but not limited to, Losses incurred in connection with or alleged with regard to, or otherwise related to any claim, demand, proceeding, action or suit by any third party (“Claims”), in each case arising from Client’s breach of its representations or warranties under this Agreement, or otherwise relating to Client’s performance of this Agreement, whether such Claims or Losses sound in negligence, contract, breach of warranty or any other tortuous conduct, provided that Client shall have no obligation to indemnify Sweet Harmony or its musicians for Losses or Claims to the extent attributable to the negligence of Sweet Harmony or its musicians.
  13. Insurance. If Client is a venue or business, Client shall maintain at its own expense policies of insurance including coverage protecting Sweet Harmony against potential liability for the Losses and/or Claims referenced in this Agreement. This insurance is primary insurance with respect to Sweet Harmony or its musicians, and any other insurance maintained by Sweet Harmony or its musicians is excess and not contributory with this insurance.
  14. Attorneys’ Fees. In any action arising hereunder or any separate action pertaining to the validity of this Agreement, the prevailing party shall be awarded reasonable attorneys’ fees and costs.
  15. Construction and Interpretation. The rule requiring construction or interpretation against the drafter is waived. The document shall be deemed as if it were drafted by both parties in a mutual effort.
  16. Governing Law and Jurisdiction/Venue. This Agreement and performance hereunder shall be governed by, and construed in accordance with, the laws of the State of New Jersey without giving effect to its conflicts of laws principles. Any dispute relating to this Agreement shall be subject to the exclusive jurisdiction and venue in the state and federal courts located in the State of New Jersey.
  17. Integration Clause. This Agreement contains the entire agreement between the parties relating to the subject matter hereof, and supersedes all prior agreements, understandings, contracts, or arrangements between the parties, whether oral or written. No amendment(s) or modification(s) of this Agreement, or waiver of the terms and conditions hereof, shall be binding upon the parties unless adopted by written consent of the parties.
  18. Non-Waiver. The parties agree that failure, delay, or partial act by a party in exercising any right set forth in this Agreement shall not operate as a waiver of or further exercise of such right.
  19. Severability Clause. If subsequent to the Effective Date, any provision of this Agreement is held by a court of competent jurisdiction to be illegal, void, or unenforceable, such provision shall have no effect upon the enforceability of any other provision of this Agreement.

IN WITNESS WHEREOF, this Agreement has been duly executed by authorized signatories of Sweet Harmony LLC and Client on the dates set forth below.

Terms and Conditions
The coupon will be applied to your deposit. After you submit this form, you will see a welcome letter with a button for "Pay Deposit." When you click this button, it will open a PayPal window with your deposit and coupon set up for you.

Please take a minute to check over the form to make sure all of your answers and requests are complete and correct. Make any changes, then book Sweet Harmony for your event by clicking the Submit button below. You will receive a confirmation email.

It may take a few moments for the form to process. There is no need to click the button again.

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